Administrative Assistant / Office Support

Administrative Assistant / Office Support (f/m/d)

We are looking for a part time (20 hrs) Adminstrative / Office Assistant (m/f/d) for our Metzingen Office
POSITION SUMMARY:
Assist Office Administration needs of the Metzingen site and departments with varied administrative support as required.
ESSENTIAL RESPONSIBILITIES:

• Support all Site Operational tasks, such as PRs/POs for site specific expenses, maintain contract filing, facilities coordination, event planning support
• Concur booking escalation support in case of issues (Super-user)
• Company car administration
• Exhibit a high level of comfort and tact when communicating with all levels within the organization, in English and German language
• Responsible for coordinating activities with contractor or outsourced resources providing the services.
• Maintain/order office supplies and work supplies as needed.
• Maintain confidence and handle information tactfully and professionally.
• Work independently and within a team on special and nonrecurring and ongoing projects.
• Other duties as required.

SKILLS

1. Good communication skills, German and English language
2. Good Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio)
3. Project management capabilities
4. High level of interpersonal skills to handle sensitive and confidential situations
5. Strong attention to detail
6. Ability to work in a fast-paced environment
7. Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
EXPERIENCE:
Essential:
Typically 3-5 years executive administrative assistant experience or similar background in Administrative role.
EDUCATION:
Commercial vocational training in the field of Administration or similar/equivalent